Lingsoft Proofreader for Adobe InDesign and InCopy CS4 (Windows) User's Guide

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Installing the Program
Uninstalling the Program
Using the Program
System requirements


Congratulations for choosing Lingsoft Proofreader CS4. You now have a new powerful proofing tool in your hands. Lingsoft Proofreader:

  • hyphenates words including long and complex compounds without fail
  • fast and easy to install
  • instantly ready for use
  • recognizes the acceptable derivative forms of the words contained in the lexicon including related compounds and inflections
  • identifies 99 percent of syllabic boundaries suggesting correct hyphenation in 99.99 cases out of 100 (figures valid for Finnish language)
  • attaches to the native check-as-you-type proofing tools user interface of Adobe InDesign, and expands it with grammar checking
  • works equally with Adobe InCopy CS4.

Lingsoft Proofreader CS4 works in the main like the native Adobe InDesign CS4 hyphenation and proofreading facility. Unlike traditional proofing tools Lingsoft Proofreader does not draw on simple word lists. Our solution is based on proprietary two-level morphology model (TWOL) allowing the application to identify word derivatives, related compounds and inflections. Thus, Lingsoft Proofreader can identify any word, which is grammatically correct. In addition to the language-specific basic dictionary, Lingsoft Proofreader includes a wide variety of current and traditional abbreviations and proper names.

Lingsoft Proofreader CS4 is available for Windows and Mac OS X platforms, and for the following languages:

  • English
  • Finnish
  • Swedish
  • Norwegian (Bokmål and Nynorsk)
  • Danish
  • German

This User's Guide covers the Windows versions.


Lingsoft is constantly developing new applications and tailored solutions for its customers. Register your program for the latest Lingsoft Proofreader updates and Lingsoft news. Drop us a line for an answer to your question or if you want to give us feedback. This way you can contribute to the development of the next Lingsoft Proofreader revision.

There are several ways for you to register. Choose your preference from the following options:
  • register on the Internet at
  • email us at Please provide the following information: name, business or organisation, email, phone, postal address, purchased product and serial number
  • send the completed registration card by post
  • fax your registration to +358 9 6689 2898.

Installing the Program

  1. The installation program should start immediately after download. If not, locate the downloaded installation package and launch the installation program by double-clicking it.

  2. Follow the on-screen instructions.

Note! Due to reasons beyond our scope, if you need to reinstall Lingsoft Proofreader for Adobe InDesign, you might first have to remove the current installation in order to proceed with the new installation successfully. This applies both for Windows and Mac OS X versions.

Uninstalling the Program

  1. Select Start, Settings and then Control Panel.
  2. Double-click the Add/Remove Programs icon.
  3. Select Lingsoft Proofreader... and click the Add/Remove Programs button.

Using the Program

Enable Lingsoft Proofreader by selecting Edit > Preferences > Dictionary in the Adobe InDesign program. In Language options, select Finnish and then Lingsoft Proofreader in the Hyphenation and Spelling options. For more information on specifying dictionaries or language see Adobe InDesign documentation.


More accurate and adapted specifically to the target language, the hyphenation facility of Lingsoft Proofreader works just like the native Adobe InDesign hyphenation. Enable or disable Hyphenation per paragraph as follows:

  1. Double-click the desired style in the Paragraph Styles palette.
  2. In the Edit... window, select Hyphenation on the list in the following Paragraph Style Options dialog box.
  3. Enable or disable hyphenation by selecting the Hyphenate check box.
Please note the use of custom hyphenation dictionaries. For more information on hyphenation settings see Adobe InDesign documentation.


Lingsoft Proofreader for Adobe InDesign proofing tools work basically like the native Adobe InDesign proofing facility. Custom dictionary is also available.

The Proofing Menu

Use custom hyphenation and proofing dictionaries in Lingsoft Proofreader for Adobe InDesign like you would use the dictionaries of the native Adobe InDesign hyphenation and proofing tools. Entries added to the custom dictionaries are available in both Lingsoft Proofreader and the native hyphenation and proofing tools. For more information on user dictionaries see Adobe InDesign documentation.

System requirements

  • Adobe InDesign/InCopy CS4
  • Windows XP or Windows Vista
  • 10 MB free disk space


How do you know that you are using Lingsoft Proofreader?
Go to InDesign > Preferences > Dictionary... dialog, and Select the language of your Lingsoft Proofreader. If after Hyphenation and Spelling reads Lingsoft Proofreader, then it is in use.

Hyphenation misses self-evident syllabic boundaries.
Boundaries between words, and especially those in compound words, are not always clear-cut, even if we are not aware of this. The program builds compound words quite freely – a function, which increases the number of possible interpretations.

Changes made to the user dictionary have no desired effect.
Adobe InDesign CS4 automatically applies user dictionaries to hyphenation and proofing so that Lingsoft Proofreader cannot intervene. This is why the user dictionaries fail to identify inflected forms of words the way Lingsoft Proofreader does and, therefore, each form of inflection needs to be entered individually. See Custom Hyphenation and Proofing Dictionaries in this guide.

Lingsoft, Inc.

Lingsoft is an international full-service language company. We provide a comprehensive range of products and services related to spoken and written language. Lingsoft solutions are based on the company’s sentence and word analysis technologies that have become the industry standard.

Lingsoft language solutions help your organisation to succeed. From us you'll get everything from translations and glossaries all the way to proofing tools, text mining, training applications and speech-controlled services. Contact us when in need for Finnish language technology know-how of international calibre.


Copyright ©Lingsoft, Inc. 2007
Finnish technical-commercial dictionary: Copyright ©WSOY 1997. All rights reserved.
Xerox Two-Level Compiler, ©Xerox Corporation 1994, was used in developing Lingsoft Proofreader.
All trademarks are property of their respective owners.

This product is subject to the license agreement appended hereto.

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